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Kate's Questions for Holly (text will be in red for your review): HS: I think these questions actually need to be answered by Andrea Hall ?

SCFA Union versus SCFA?

BCGEU Union versus BCGEU?

Should Timesheet always or never be capitalized? HS: I THINK that timesheets is lower case in reference to the actual process/function.  Capitalized when referring to the Module....?


Timesheets are accessed by logging in to Unit4 Business World (U4BW). Review step-by-step instructions here.

TIMESHEETS SUBMISSIONS & AMENDMENTS

Do I need to submit timesheets?

Only PPWC employees, and certain (only hourly?) Exempt employees, are required to submit timesheets. 

The Timesheets Module does not support salaried employees submitting a timesheet. If you are part of the SCFA Union, the BCGEU Union, or if you are an Exempt salaried employee, do not submit a Timesheet. 

I am a PPWC Employee. Why can't I see the Timesheets module in Unit4 Business World (U4BW)?

The Timesheets Module is being released to different groups of supervisors on different schedules. This is to support Payroll in the transition to electronic timesheet submission. 

Your supervisor will be notified of your planned release date. 

  • Release 1 - Pay Period 2015 - June 29, 2020
  • Release 2 - Pay Period 2019 - August 25, 2020

How do I log-on to Unit4 Business World (U4BW) ?

  • From the login page, enter your user name (i.e. same as your network log-in), and password.
    • If this is your first time logging-in, review step-by-step instructions here.
    • Save the login page to your browser bookmarks for quick access.

What is a Work Order?

A Work Order is a new budget reporting structure at Selkirk College. Your Work Order relates to your employment


Each work order has both a 4 digit simple code, and a 8 digit code. You can enter either code, but most people find the 4 digit code easier to remember. 

Mandatory training is required for each supervisor before their group will have access to the electronic timesheets. These sessions will be scheduled in either June or July, depending on your release group. 

How do I find out what my Work Order is/ Work Orders are?

Your My Work Orders tab will list out all of the work orders that you are assigned to. When 

If you have any questions about where to code your time, please ask your supervisor. 

As an Employee, how do I submit my Timesheet?

Review the step-by-step document WIP -Submitting a Timesheet in Unit4 Business World (U4BW) for step-by-step instructions on submitting a timesheet.

What if I select the wrong Work Order?

Please be diligent when submitting your work order. You should review the My Work Orders tab before submitting your timesheet. 

The Timesheets Workflow will be triggered for a second level of approval if you select a Work Order which has a different Budget Holder than your direct supervisor (KD: is this the right description?). 

Why do I  see so many Work Orders when I go to Select a Work Task?

All Work Orders will be searchable in the Select a Work Task field to support the range of work that takes place at Selkirk College. 

You should use the My Work Orders tab to identify the simple 4 digit code. 

The Work Task search field allows either the 4 digit code or the Work Order name. 

As an Employee, what do I do if my Timesheet is rejected?

A Timesheet may be rejected for reasons such as:

  • Incorrect assignment of hours to the wrong Work Order
  • Any other reasons from Payroll??????


If you receive a timesheet back from your Supervisor, the Budget Officer, or from Payroll, please review their comments and resubmit. Review the step-by-step document WIP -Submitting a Timesheet in Unit4 Business World (U4BW) for step-by-step instructions on re-submitting your timesheet. 

Related Articles:

Need Help?

Submit a ticket to the IT Service Desk if…

  • Your user name and/or password aren't working on the login page
  • You require password reset assistance



SUPERVISOR APPROVAL/ REJECTION OF TIMESHEETS

As a Supervisor, do I need to do Work Order training?

Yes. It is your responsibility as a Supervisor to ensure that the employees have submitted their time against the correct Work Order. 


As a Supervisor, how do I approve a timesheet?

Review the step-by-step document Approving/Rejecting An Employee's Timesheet Submission - Supervisor (Unit4) for step-by-step instructions on submitting a timesheet.  

Why am I seeing a notification to approve a timesheet for an employee who does not directly report to me?

As a budget officer, you may receive a notification to approve a timesheet that records time against your Work Order. Please take the time to thoroughly review any unexpected time recorded against 

As a BCGEU/ Exempt/ SCFA Supervisor, will I need to approve timesheets?

Yes, you may need to approve a timesheet if an employee codes time to a Work Order for which you are a Budget Holder.

Review the step-by-step document Approving/Rejecting An Employee's Timesheet Submission - Supervisor (Unit4) for step-by-step instructions on reviewing a timesheet.  

As a Supervisor, I approved a timesheet against an incorrect Work Order. How do I fix this?

What happens if a wrong work order is approved by the supervisor? Email payroll?



As a Budget Officer, I see time applied to my Work Order that I did not approve. What can I do?

What happens if a wrong work order is approved by the supervisor? Email payroll?




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