The following steps outline how to submit a leave request in Unit4 when you hold Multiple Positions. All employees will use this module to submit requests for any type of planned leave from their regular working hours (i.e. Vacation). |
Select the position that is affected - Use All Positions to apply the absence to multiple positions.
Each position holds its own balance, so you MUST submit an absence request for EACH position that you hold to cover the entire request. By only selecting one (of multiple positions) you will effectively be requesting less than your actual workload. |
viewing the "Summary" section
When selecting "Full Day", for two or more part time positions, the summary will display the sum of hours requested multiplied by the number of positions (i.e. 1 day = 7 hrs, 2 days absence from 2 part time positions = 14 hours). Don't worry! These balances do not transfer directly to your Payroll. Rather, Payroll runs a report to cross reference against the actual FTE of each position and applies that value of actual hours to your payroll and balances. |
NEW! A retro-active request can be made through the Absence module for the current calendar year. For example, in December 2023, I remember to go back and input a request for vacation that I took in November 2023. I back date the request in the request screen and submit for approval as normal. However, if I don't remember to submit until January 2024, then I need to email my Supervisor and HR@selkirk.ca for that adjustment to be applied. |