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ABOUT UNIT4

Unit4 is an ERP software that will replace the College’s legacy systems supporting Finance (FRS), Human Resources & Payroll (StarGarden), the Student System (SRS), and IT legacy systems.

The College is implementing four modules of the Unit4 software to manage our business:

Unit4 Recruitment (U4R)

"RECRUIT"

Unit4 Business World (U4BW)

Unit4 Student Management (U4SM)

"STUDENT"

"HR/PAYROLL"

"FINANCE"

  • Payroll Processing
  • Pay Advice (Payslip)
  • Timesheets
  • Absence Requests
  • On-boarding Resources for Managers
  • Resource Planning for Managers (Modeler)
  • Approval Workflows
  • Expense & Mileage claims
  • Purchase Requisitions
  • Processing Invoices and Payment
  • Processing Student Payments
  • Budgeting & Reports
  • Approval Workflows
  • Admissions
  • Academic Programs, Curriculum Management
  • Financial Aid
  • Student Life
  • Client Relationship Manager (CRM)

UNIT4 IMPLEMENTATION SCHEDULE *

Unit4 Functionality

Release Date

Impacted User Groups

Release 1.0

  • Hiring Manager Portal
  • Updated Careers Website
    • Applicant Profiles

November 18, 2019 - LIVE!

  • Human Resources Department
  • Hiring Managers
  • Internal Applicants - all groups
  • External Applicants

Release 2.0

  • Payroll Transition from Stargarden to Unit4
  • Accessing Pay Advice
    • Mobile App (ios)
  • Vacation visibility on payslip (all groups)

January 2020 - LIVE!

  • All Employees
  • Managers
  • Payroll Department
  • Human Resources Department

Release 3.0

  • Absence Requests and Approval Workflows
  • People Planner

May 2020

  • Payroll Department
  • All Employees 
  • Managers

Release 4.0

  • Timesheet Submissions and Approval Workflows
June 2020
  • Payroll Department
  • PPWC Employees 
  • PPWC Managers


Release 5.0

  • Expense & Mileage claims
  • Purchase Requisitions
  • Budget/Reports
July 2020
  • All Employees
  • Managers
  • Finance Department 

Release 6.0

  • HR Resources for Managers: On-boarding & Off-boarding 
Summer 2020
  • All Employees
  • Managers
  • Payroll Department
  • Human Resources Department

Future Releases

  • Admissions
  • Client Relationship Manager (CRM) Tools
  • Curriculum and Academic Calendar Management
  • Student Portal
  • Expanded Budget and Planning Functions
  • Manager Support Tools (e.g. grievance tracking, health & safety tracking)
2020/2021 
  • Students
  • Deans & Chairs
  • Managers
  • Student Support Services
  • Enrolment Officers
  • Financial Aid Office


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